Kenya Red Cross Society is one of the largest humanitarian organizations in Kenya. Our mission is to timely, effectively and innovatively deliver humanitarian services with respect, in solidarity and accountability to our stakeholders, our communities and affected populations.
The Society is seeking a qualified candidate to fill the following position:
Position Title: Procurement Officers (2 Posts)
Reporting to: Procurement Manager
Job Location: Nairobi
Overall Purpose:
Responsible for monitoring all procurement activities that includes sourcing to contracting. Responsible for all international shipments which include permit applications and clearance in liaison with the clearing agents.
PRIMARY RESPONSIBILITIES:
Prepare and review of bid documents
Process clearance and forwarding documentation for international shipments
Follow up and clarify specifications with user departments
Track deliveries and send feedback notifications on any delays
Create and maintain good relationship with suppliers
Carry out procurement activities for the different user departments
Undertake vendor rating to check consistency of supplier performance
Prepare contracting documents
Review tender evaluation reports
Facilitate local travel for all staff
PERSON SPECIFICATIONS:
Academic Qualification
Bachelor’s Degree in Procurement and Supply Chain Management
Professional Qualifications
Relevant professional qualification.
Member of a relevant professional body.
Experience
Minimum of three (3) years’ relevant experience
SKILLS/ KNOWLEDGE
Ability to communicate both inside and outside the organisation, Formal presentation.
Analytical skills.
Quality work output, Contributes to team success, Initiating action, applied learning.
Negotiating skills
Demonstrate high levels of integrity.
Seeks continuous learning.
Application Procedure
Interested candidates who meet the above qualifications should apply strictly through
https://www.redcross.or.ke/Careers so as to reach us not later than 13th November 2019
Only shortlisted candidates will be contacted.
Job disclaimer and notification: Kenya Red Cross Society is an equal opportunity employer and does not
charge / accept any amount or security deposit from job seekers during the selection process or while inviting
candidates for an interview.
INTERNAL VACANCY ANNOUNCEMENT
Kenya Red Cross Society is one of the largest humanitarian organizations in Kenya. Our mission is to timely, effectively and innovatively deliver humanitarian services with respect, in solidarity and accountability to our stakeholders, our communities and affected populations.
The Society is seeking a qualified candidate to fill the following position:
Position Title: Deputy Secretary General – Programs
Reporting to: Secretary General
Job Location: Nairobi
Supervision:
Head of Monitoring, Evaluation and Learning
Head of Grants and Partnership Development
Head Disaster Management Operations/Disaster Risk Reduction/WASH
Head of Special Programmes
Head of Grants
Head of Health Nutrition and Social Services
Head of Organisational Development
PURPOSE:
To provide leadership in building and strengthening strategic and effective partnerships (local and international organizations, private, public, donors, other actors, etc.) to enhance delivery of KRCS goal and objectives and leverage resources
PRIMARY RESPONSIBILITIES:
Identify prospects/opportunities and lobby to deepen existing partnerships, secure new partners & donors, engage in consortia, alliances and networks to leverage resources and support our work
Represent the organization in key meetings, fora, events and fundraising forums to influence critical agenda, position the organization enhance collaboration
Maintain active relationships with key national and international stakeholders (including RC movement, governments, donors, CSOs), and private sector for agenda influencing, networking, knowledge sharing, fundraising, etc
Gather intelligence of partnership imperative and agenda and mapping of resource opportunities which the Society can optimize
Develop guidelines and procedures to support identification, engagement, development and management of partnerships
Lead organizational initiatives aimed at increasing diversity of funding sources to increase the resource base for the organization
Represent the organization in stakeholder’s platforms to contribute to strategic and policy discussion on resource mobilization
Lead the development of a resource mobilization strategy & plans to contribute to the organizations’ financial viability
Establish systems for identification and response to calls with templates/guidelines to manage the activities of resource mobilization
Support the departments in the identification of funding opportunities, undertaking fundraising activities, development of proposals and agreements, reporting and review of grants funding
Ensure quality standards and consistency of funding proposals in compliance with institutional and donor requirements
Strengthen mechanisms for internal quality check and compliance review of funding proposals prior to submission to potential funders
Develop and maintain an effective fundraising tracking system and ensure all donor funding requirements are met
Keep abreast with the funding environment, and conduct regular scoping and mapping to identify diverse funding sources in line with the organizations’ vision and mission
Attend donor funding meetings and relevant fundraising networks and meetings to stay abreast of changes in the funding environment
Provide a quarterly report on funding priorities, potential donors and grant programmes relevant to the organizations’ strategic directions supporting ongoing fundraising initiatives.
Develop and regularly engage partner networks, alliances and consortia with local, national and regional agencies, other humanitarian actors, private sector and RC/RC movement partners to strengthen KRCS mandate
Lead the management of ongoing relationships with existing partners and leverage those relationships to greater collective impact
Strengthen partners and donor relationships by ensuring continuous engagement, timely and regular communication, information sharing, meetings, etc
Strengthen mechanisms for internal quality check and compliance review and execution of partnership agreements
Support capacity development of the organizations’ staff to raise funds and develop good relationships with partners and donors
Lead in embedding a culture of information sharing and organizational learning in partnership and resource mobilization
Lead the eventual set up of a fully-fledged Partnership Development and Resource mobilization department
PERSON SPECIFICATIONS:
Academic Qualification
Masters Degree plus relevant post-graduate qualification in Public Health (MPH) or equivalent qualifications with specialization in handling large scale emergencies
Ten (10) years’ experience gained from handling disasters, accidents and emergencies to prevent and alleviate human suffering
Professional Qualifications/Membership to professional bodies
Relevant professional qualification;
Member of a relevant professional body
Experience
Over twelve (12) years’ relevant experience with over five (5) years at leadership level
SKILLS/ KNOWLEDGE
Strong leadership skills, executive disposition, and demonstrate high levels of integrity.
Understands programme and project management.
Broad knowledge of KRCS programmes and strategic focus
Strategic and innovative with ability to sell the vision of the organisation.
Ability to develop long term integrated and cross functional operational plans.
Ability to operationalise strategy into action for the organisation as whole.
Application Procedure
Interested candidates who meet the above qualifications should apply strictly through https://www.redcross.or.ke/Careers so as to reach us not later than 13th November 2019
Only shortlisted candidates will be contacted.
Job disclaimer and notification: Kenya Red Cross Society is an equal opportunity employer and does not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview
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VACANCY ANNOUNCEMENT
Kenya Red Cross Society is one of the largest humanitarian organizations in Kenya. Our mission is to timely, effectively and innovatively deliver humanitarian services with respect, in solidarity and accountability to our stakeholders, our communities and affected populations.
The Society is seeking a qualified candidate to fill the following position:
Position Title: Head of Supply Chain
Reporting to: Deputy Secretary General – Corporate Services
Job Location: Nairobi
Supervision: Logistics manager
Procurement Manager
Clearing & Forwarding
Warehouse Manager
Administration Officer
PURPOSE:
Responsible for the management and coordination of the supply chain, logistics and procurement functions to ensure efficient and effective acquisition and delivery of materials, goods and supplies in line with the public procurement act and regulations, and the KRCS procedures.
KEY RESPONSIBILITIES:
Strategic Planning:
Develop, implement and evaluate a strategic supply chain management plan and budget to support the execution of the Society’s strategic plan
Coordinate the design, development, implementation and evaluation of comprehensive supply chain management policy, procedures and systems which provides guidelines to line managers on cost-effective and timely acquisition and delivery of materials, goods and supplies
Coordinate the development, implementation and evaluation of an effective procurement plan and tender specification for purchasing supplies and capital equipment in line with the approved budget.
Provide direction, leadership and operational excellence within the department to ensure compliance with relevant government policies on procurement, supplies management and disposal
Coordinate business development initiatives aimed at expanding the Society’s financial resource base to support implementation of strategic objectives aimed at financial self-sustainability through initiation of supplemental income generation avenues.
Procurement:
Take an active lead in introduction, development and implementation of best procurement practices
Coordinate the procurement, receipt and verification of supplies, warehousing and inventory management
Develop and implement an effective procurement and warehousing management information system for monitoring and tracking costs of materials, goods and services in order to control expenditure and ensure efficient use of the organizational resources
Oversee the proper maintenance, storage and security of procurement, warehousing and logistics documents in order to ensure that they are properly filed, secured and readily accessible for action.
Logistics:
Oversee the overall supply planning and logistics function and provide leadership on optimization of inbound logistics, warehousing and product demand fulfilment through a centralized process.
Coordinate the issuing of materials, goods and supplies against approved requisition orders; as well as maintaining accurate stock records in order to ensure security and availability of materials, goods and supplies
Participate in contract negotiations with suppliers and contractors and follow up to ensure that all contractual obligations are fulfilled and are cost-effective.
Develop and implement a responsive distribution and transportation system to ensure timely delivery of materials, goods and supplies to designated Regions and Branches according to order specifications
Coordinate logistics to ensure timely distribution of relief supplies to regions and branches
Warehouse Management:
Coordinate the development, planning and implementation of warehouse activities, involving receipt of goods and supplies, verifying information on delivery notes and supply requisitions in order to establish the accuracy of orders.
Fleet Management:
Coordinate effective maintenance and repair of the Society’s fleet of motor vehicles and related machinery to ensure optimum utilization of motor vehicles.
Coordinate the investigation of motor-vehicle accidents, providing estimates for repair and maintenance costs as well as following up with garages and insurance companies to ensure the availability of high quality motor-vehicle transport fleet.
Coordinate risk assessment and ensure that the Society’s properties and assets are properly insured for damage and loss. In addition, lodge insurance claims and follow up to ensure that compensation is paid on time.
Relationship Management:
Coordinate and manage facilities functions of the Kenya Red Cross PNS support with relation to office, residential accommodation, utilities and Resident permits
Coordinate the organization of fundraising events, effective property management as well as developing effective corporate partnerships to maximize opportunities for generating additional financial support.
Cultivate a network of strong and lasting partnerships with stakeholders in the NGO humanitarian sector and relevant Government agencies to ensure continuing support to the Society’s mission and strategic objectives.
Represent the Society at meetings, conferences and workshops and other forums to promote and articulate issues related to humanitarian relief
Financial Management:
Budgeting, reporting and analysis of procurement costs to ensure high visibility and control of procurement related expenses.
Manage the operational expenditure of the department.
Coordinate the organization of fundraising events, effective management of commercial First Aid
and property management as well as developing effective corporate partnerships to maximize opportunities for generating additional financial support
Facility Management:
Planning and coordinating all installations and refurbishments
Managing the upkeep of equipment and supplies to meet health and safety standards
Inspecting buildings’ structures to determine the need for repairs or renovations
People Management:
Provide technical leadership to multidisciplinary teams to enable them develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organizational effectiveness
Initiate and participate in organizational performance reviews, and business process improvement programmes, as well as undertake special investigations aimed at improving organizational effectiveness
Participate in the recruitment and selection of procurement, warehousing and logistics staff to ensure that candidates selected have the required job competencies and are provided with orientation and induction programme necessary for effective job performance
PERSON SPECIFICATIONS:
Academic Qualification
Bachelor’s Degree in Procurement and Supply Chain Management
Professional Qualifications
Relevant professional qualification.
Member of a relevant professional body.
Experience
Minimum of ten (10) years’ relevant experience with five (5) years managerial level
DESIRED COMPETENCIES
Technical:
Procurement Principles – Familiarity with public procurement guidelines and procedures as well as donor agency procedures and regulations for acquisition and disposal of assets
Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation and human capital management
Property management skills
Skills in transport, distribution, maintenance and repair of motor vehicles
Proficiency in word processing, databases, spreadsheet applications and computerized supply chain software packages
Generic:
Multi-tasking / Planning and Organizing – Ability to organize large volumes of procurement requirements for a broad range of operational needs.
Inspiring Trust – Ability to handle sensitive and confidential information appropriately.
Negotiation: Exploring alternatives and positions to reach outcomes that gain all parties’ support and acceptance; striving for outcomes that are a win-win for all parties involved.
Determining Financial Impact: Understanding the financial consequences of decisions; understanding economic value for the system; acting as an owner of the business and making decisions that ensure long-term value for the organization.
Monitoring Information. Establishing and using ongoing procedures to collect and review information necessary to manage projects or ongoing activities
Understanding the Business: Uses knowledge of the value chain to achieve profitable volume growth; perceives the impact and implications of decisions on the value chain and on the competition.
Putting customers first – listens to and understands the needs of customers. Reviews service levels, evaluates feasibility and profitability of service. Makes sure the team focus on delivering customer needs.
Application Procedure
Interested candidates who meet the above qualifications should apply strictly through https://www.redcross.or.ke/Careers so as to reach us not later than 13th November 2019;
Only shortlisted candidates will be contacted.
Job disclaimer and notification: Kenya Red Cross Society is an equal opportunity employer and does not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview.
INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT
Kenya Red Cross Society is one of the largest humanitarian organizations in Kenya. Our mission is to timely, effectively and innovatively deliver humanitarian services with respect, in solidarity and accountability to our stakeholders, our communities and affected populations.
The Society is seeking a qualified candidate to fill the following position:
Position Title: Head of Health Nutrition & Social Services
Reporting to: Deputy Secretary General – Programs
Job Location: Nairobi
Supervision: Program Manager(s)
PURPOSE:
Responsible for the design, development, implementation and evaluation of an integrated community-based health programme comprising first aid, blood donor, reproductive health, public health as well as emergency health care management. Other responsibilities include implementation of disease prevention and control measures to combat the spread of infectious diseases. In addition, responsible for creating collaborative partnerships and networks, mobilization of resources as well as lobby and advocacy aimed at improving access and public health emergencies preparedness and response.
PRIMARY RESPONSIBILITIES:
Coordinate with Branches, Regions, communities and other stakeholders in order to develop a strategic community-based health plan and budget aligned to the Society’s strategic objectives as well as Government health policies and strategies
Develop and implement First-Aid training programmes to equip staff, volunteers and communities with skills that would enable them to respond effectively and efficiently to emergencies occasioned by disasters, emergencies and accidents
Develop and implement strategies that integrate blood donor services within humanitarian relief activities to facilitate the collection of adequate and safe supply of blood for transfusion through recruitment and retention of voluntary unpaid blood donors
Develop and implement community-based safe and affordable water and sanitation programme as well as strengthen the community’s capacity to not only adopt water, sanitation and hygiene practices but also take ownership, operate, maintain and manage in a sustainable manner the installed infrastructural facilities
Develop strategies for integrating social service programme within humanitarian relief activities focusing on children’s homes, homes for the aged, prisons and refugee camps as well as rehabilitation of people affected by disasters.
Develop and implement integrated and sustainable community-based disease prevention and control programme encompassing reproductive health, public health, nutrition and hygiene promotion to prevent infectious diseases, reduce mortality and improve maternal-child health among vulnerable populations.
Develop and implement emergency health programme aimed at assisting refugees and internally displaced persons as well as victims of natural disasters and disease outbreaks.
Develop strategies for strengthening collaborative partnerships and networks with stakeholders, development partners, government agencies, the private sector and other players to ensure organizational effectiveness.
Develop and implement resource mobilisation strategies, including coordinating the preparation of funding proposals and appeals for material assistance
Coordinate monitoring and evaluation of donor funded programmes by staff in order to evaluate progress, ensure accountability, determine impact and report on significant achievements to ensure organisational learning
Develop and implement lobby and advocacy programmes with a view to reform laws and policies that hamper the implementation of effective disaster management to ensure that KRCS is recognised as the leading player in the provision of humanitarian relief services.
Participate in the employment of staff in order to ensure that the candidates selected have the required job competencies and are provided with a job orientation and induction programme necessary for effective performance.
Review incidents of violations against organisational policy and regulations as well as handling employee disputes and taking appropriate action in line with approved policies, procedures and regulations.
Plan, monitor and evaluate the performance of programme staff against set targets and objectives, assess training needs and implementing development action plans aimed at building the capacity of individuals and multi-disciplinary teams.
Represent the Society at local, regional and international meetings, conferences and workshops and other forums to promote the activities of KRCS and articulate issues related to humanitarian relief.
Prepare concept papers, board papers, periodic progress reports and annual reports showing organisational achievements against planned targets as well as providing justification for performance variances and areas of improvement.
KEY COMPETENCIES
Broad knowledge of emergency and public health management, humanitarian relief issues, trends and goals at national, regional and international levels aimed at preventing and alleviating human suffering as a result of disasters.
Strong leadership, team building, conflict resolution and ability to deliver the Society’s articulated vision for change, create a sense of urgency around change and motivates staff to join change efforts.
Ability to initiate and manage change and to recognise and adjust to rapidly changing conditions in order to align programmes to the strategic plan.
Strong communication and presentation skills in both English and Kiswahili, including ability to develop reports and prepare relevant publications.
Strong interpersonal and cross-cultural skills including the ability to build collaborative relationships with sensitivity to cultural, ethnic and political issues.
Demonstrated ability to influence and resolve differences and conflicts.
Technical expertise in strategic management, project planning, budgeting and implementation ability as well as programme monitoring and evaluation.
Demonstrated competence in resource mobilisation including implementation of effective fundraising strategies to aimed at expanding financial resources.
Ability to develop and implement accountability and performance management systems, giving candid performance feedback and providing support for professional development efforts linked to strategic objectives.
Ability to maintain high standards of personal integrity; establishing straightforward, productive relationships; treating all individuals with fairness and respect, demonstrating sensitivity for ethnic, cultural and gender differences.
Demonstrated ability to establish flexible multidisciplinary teams in an environment conducive to continuous learning, creativity and innovation.
Ability to empower programme staff through coaching and counselling by emphasizing accountability and results oriented management rather than direct supervision and control of programme design and implementation.
Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilization of the internet.
Ability to monitor project against milestones, double-checks the accuracy of information to discover weakness and strive for high quality performance.
PERSON SPECIFICATIONS:
Academic Qualification
BSc Public Health or Licensed medical doctor (MBCHB) plus a relevant post-graduate such as MSc in Public Health (MPH) or equivalent qualifications
Professional Qualifications/Membership to professional bodies
Membership to relevant professional bodies essential
Experience
Over eight (8) years’ experience in planning, implementing and evaluating community-based public health programmes in emergency/relief context.
SKILLS/ KNOWLEDGE
Demonstrate high levels of integrity.
Decision making.
Ability to interpret long term plans, programs and budgets developed at senior management level.
Interpersonal and leadership skills.
Business/Financial Acumen, Business Savvy, Innovative.
Project management skills.
Ability to develop plans, programs, SOPS, and coordination of workflows.
Application Procedure
Interested candidates who meet the above qualifications should apply strictly through https://www.redcross.or.ke/Careers so as to reach us not later than 13th November 2019;
Only shortlisted candidates will be contacted.
Job disclaimer and notification: Kenya Red Cross Society is an equal opportunity employer and does not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview.